Office Jobs

Permanent Roles

Role - Administrator for HR department of prestigious restaurant group

Location/Type – London
Pay - £23k - £25k
Type - Full Time
Ref - ARTOJHRA01

 

One of the most acclaimed restaurant groups in the country now has an opportunity for an Administrator to join its HR Team.  They are looking to recruit an individual with a strong administration background with loads of initiative, excellent attention to detail and a positive, outgoing approach for the role of Administrator. The successful candidate will have excellent written and verbal communications skills, the ability to successfully manage conflicting priorities, and deal with people at all levels in a professional manner.  The successful candidate will be involved in all areas of the HR administration. Whilst previous HR experience is not essential, it is highly desirable.  Accuracy and speed are key in this role.
 
Duties include:
 
·         Ensure all new starters receive an offer letter, contract and starter pack.
·         Ensure that all employee personal/employment details inputted by managers are accurate.
·         Check all contracts are signed and returned – chase any outstanding.
·         Add new starters and delete leavers – ensure current staff listings are correct.
·         Ensure all salary reviews and promotions are inputted and processed.
 ·         Using Staff Introduction list saved input relevant payments for the current payroll onto payroll system.
 ·         Copy and file and send all P45 and P46’s from New Starters to Payroll. 
 ·         Ensure all review sheets are authorised and that all salary reviews and promotions are inputted; change position if promotion is received.
 ·         Change any bank details as required
 ·         Processing gym membership payments
·         Ensure each employee has a valid passport and or/visa to work in the UK.
·         Chase any expiring visas.
·         Process all Head Office excluding Accounts and MBA holiday’s on payroll system
·         Process Long service letters (quarterly), Bank letters, Wage reviews letters, Promotion letters and References
·         Statements (i.e. for tenancy, mortgages).
·         Updating personal information on Fourth.
·         Files – make files for new starters and ensure filing is kept up to date.
·         Inform managers of any employees with outstanding Visas and Work Permits.
·         Assist employees to obtain National Insurance Number.
·         Updating Training records
Role - General Practice Surveyor

Location/Type – London
Pay - £35k - £40k
Type - Full Time
Ref - ARTOJGPS01

A bright, ambitious general practice surveyor is required to join the Asset/Property Management team of a prestigious London Property Management firm. The successful applicant must be RICS qualified with around two years PQ experience and previous experience in property management. Experience of ratings appeals is also highly desirable.  You will be getting involved in lease renewals, rent reviews and must be able to construct clear well written emails. Experience of business rates is required.  You must be extremely organised, with a good eye for detail and have the initiative and drive to get things done without being hand held. You will sometimes be required to visit properties.  This is a junior role assisting a team of 4 people. The role will be primarily Property Management with the opportunity to be involved in Asset Management initiatives as well.  This is a great opportunity to be part of a well respected and well known comp

Role - Category Manager

Location/Type – London
Pay - up to £37k + commission
Type - Full Time
Ref - ARTOJCM01

Working within the National Client Team and the wider National Sales Team across the Telecommunications and Technology categories.

The role requires the candidate to demonstrate a breadth of all media knowledge and an ability to create, develop and maintain client direct relationships to create a pipeline of demand for the company’s offerings.  This will be achieved by directing and driving the categories across the business, working closely with the agency and specialist teams within the business (including partnering with the Agency teams to deliver innovative and intelligent pitches directly to Planners and Buyers). Alongside supporting the senior team within the business across the core and focus clients within the categories.

We’re looking for someone who can put the company at the heart of the right conversations with senior clients at the right time with the right message. 
Someone who will be connected with not only their key spending clients but who will be equally aware of and engaged with non spenders’ strategies and their planning imperatives
Someone who is not only on top of immediate activity and challenges but someone who can see where their categories are heading, where the future spend is likely to come from and understand how the company can make the most of these opportunities – and has a constant eye out for any other interesting categories that are likely to grow in importance over time
We want someone who can build impeccable relationships with key spending clients (present and future) based on trust, mutual benefit and delivering thoughtful solutions to marketing/business problems.

This successful candidate will effectively become the company’s go to person across for insight, knowledge and inspiration across their chosen category and business. They will want to become engrossed in the business of their category portfolio to an extent where they will be able to play a pivotal role in any related conversations throughout the company’s business dealings within their portfolio

They will be responsible for identifying, understanding and developing regular category (or subcategory) sales initiatives that they and the other teams (agency and specialist) can take to market to drive revenue opportunities within these categories/sub-sectors

DUTIES & RESPONSIBILITIES

·         To ensure all targets, both individual, team and company are achieved
·         To  sell/promote the company’s entire portfolio to Telecommunications and Technology clients within the National Sales portfolio
·         Develop and maintain core client relationships at all levels, especially with key decision makers.
·         To develop knowledge and understanding of the client and category, their media and marketing plans and the wider business indicators within the category.
·         Communicate effectively relevant client and category knowledge to the wider departments to inform sales effort and to generate incremental revenue and increase  market share.
·         Lead projects across the business that develops  media solutions across multiple formats within the category.
·         Develop and maintain a high profile externally within the category and core clients and key decision makers.
·         Create a strategic business plan and develop a consistent approach for the categories and the core clients that can be implemented across the wider sales and marketing department to maximise revenue.
·         Identify trends within the category and create sales collateral that can be used nationally to increase revenue and share for the company.
·         Deliver proactive and reactive pitches directly to client contacts and support similar pitches and brainstorms with the agency and specialist teams.
·         Work alongside the wider client team to deliver a high profile, relevant and professional approach to client sales.
·         Assist with company and client entertaining

EXPERIENCE:

·         Demonstrate a high level and in-depth understanding of the media and marketing process within clients.
·         Ability to lead from the front with knowledge, projects and attitude
·         Multi-tasking and a proven ability to work successfully and enjoy a fast paced environment
·         High level understanding of the media tools of the trade (such as TGI, NRS, BARB and POSTAR) as well as the strategic imperatives relevant to clients/categories
·         Ability to create thought leading/provoking presentations and sales collateral from scratch through media research, individual research and client and category knowledge and understanding
·         A creative approach to developing and delivering presentations, solutions and deal making.
·         Experience and an understanding of the different parties associated with particular accounts and the ability to deliver high level face to face meetings or presentations that influence and persuade key decision makers.

QUALIFICATIONS:

Preferably university graduate or equivalent, although we would consider A level educated as a minimum or equivalent.
Sales capability/sector knowledge/interest or experience will be just as important.

Role - Client Executive

Location/Type – London
Pay - £22k - £25k
Type - Full Time
Ref - ARTOJCE01

A client executive is required in the client management department of a central London branding company to co-ordinate all elements for key client project work and assist project leaders with client interface.
 
 Job Responsibilities
 
·         Assisting Client Director with monitoring the financial side of projects including income forecasting, billing and outside costs
·         Attending client meetings when required and taking accurate minutes for internal and external publication
·         Taking messages from clients and responding where appropriate, liaising with Senior Designers and Client Directors and others involved on the job
·         Prepared to stand in for Client Director on occasions – being aware of current status of projects at all times
·         Responsible for drawing up, updating and circulating project status report to internal and external team
·         Ensuring projects are delivered on time
·         Responsible for managing the efficiency of both information storage and collation
·         Managing diaries, arranging and setting up client meetings ensuring everyone is in the right place at the right time with the right equipment etc.
·         Liaising with other departments when and if they are involved with our team projects
·         General administration – providing support in preparation of documents/weekly schedule/ notes/workshops/timeplans/budget updates
·         Research – Investigating/sourcing materials and information requested for progress of specific projects
 
 
If you are a graduate with experience in  design consultancy, preferably with some project coordination/account liaison experience, please apply.

Role - HR Advisor - Leading digital media company

Location/Type – London
Pay - £28k - £32k
Type - Full Time
Ref - ARTHR01

Purpose of the Role:

Owning the operational side of recruitment to ensure we attract talent in a timely, effective and engaging way; delivering high quality operational and administrative support to the HR team and your client group(s); providing effective commercial and practical advice on how to manage HR related issues across the business; ensuring adherence to employment law, the company’s Policy and HR best-practice.

Relationships:

•    Work in partnership with the line managers offering insight, opinion and advice on all people related matters / issues that require HR input.
•    Cultivate a relationship of trust with employees within your business unit, to ensure that they trust you with personal issues, but also accept your responses on the behalf of the Company.
•    Make a positive contribution to the UK HR Team, to allow the team to continue with their delivery of value-add HR initiatives.

Operational Excellence:

Advise and provide managers with commercial solutions to resolve employee related matters, in a timely manner that protects both company and the employee.

Duties & Responsibilities 

•    Provide timely support and advice for managers on staff management issues and performance review processes. Ensure best practice and due process is adhered to when resolving employee relation issues.  
•    Manage the recruitment stages and drive direct hires in the business.  Provide recruitment support and advice to line managers and participate in the recruitment.
•    Initiate, contribute to and develop annual ad hoc HR projects and initiatives, (e.g. performance appraisals, and training and development initiatives).    Own and lead projects. 
•    Collaborate with Employee Relations (ER) Manager and HR team on the maintenance of current and development of new policies and procedures.
•    Manage all 1st line and where appropriate 2nd line employee relations issues 
•    Initiate new projects to engage students and work experience placement.  Oversee all student and work experience placements in conjunction with appropriate departments.
•    Support the HR team with the management of compensation and benefits which includes monitoring pensions, supporting auto-enrolment roll out/maintenance and ensuring that we are compliant with the procedures for updating Group benefit providers.
•    With rest of the HR team, maintain all personnel records, including absence records.  Respond to all administrative requests from client group and cascade to HR team accordingly where required.
•    Conduct exit interviews at Manager level as appropriate and provide summary feedback to the Board.
•    Coordinate the performance appraisal process for your client group and, where required, across the wider company too. 
•    Such other duties as may be specified from time to time

Experience:

Ideally, you’ll have delivered HR services in a media or advertising industry sector

Skills - Essential

•   Intermediate Microsoft Office User – Word, Excel and Powerpoint
•    Knowledge of HR.Net and ADP Freedom or an equivalent HR system
•    Payroll knowledge (to ensure a good understanding of process and terminology)
•    Solid ER knowledge covering all aspects
•    High levels of literacy and numeracy
•    Report writing and data analysis
•    Intellectually strong

Qualifications:

•    CIPD qualified (or equivalent experience)
•    2.1 degree in relevant topic (or equivalent experience)

If you have previous experience and feel you meet the above criteria, please contact us.

Role - Clinical Receptionist/Administrator

Location/Type – London
Pay - £18k - £23k
Type - Full Time
Ref - ARTOJCR01

A polished, professional receptionist with exceptional organization, communication and customer service skills is needed for a central London Physiotherapy clinic.

You will be responsible for:

·         Answering telephone calls politely, quickly and efficiently
·         Managing the staff diaries and patients’ appointments system
·         Answering enquiries and obtaining information for clients, potential clients and staff
·         Preparing and issuing patient & client invoices.
·         Ensuring that all invoices are paid in a timely fashion and chasing debt where necessary
·         Meeting and greeting patients and clients.
·         Ensuring patient, client and staff records are kept up to date
·         Keeping inventories of equipment, stationery and associated items, and reordering when necessary
·         Oversee the general day-to-day running of the clinic including, mail, banking, and keeping the clinic clean, safe, secure, and tidy at all times
·         Providing the directors and clinicians with general administrative support when necessary.
·         Assisting with the maintenance of the communications/IT systems
 
Skills and personal qualities required:
·         Team working skills
·         good IT skills
·         be discreet, ensuring patient confidentiality
·         be able to work under pressure
·         high levels of initiative
·         maintain an interest in healthcare and business management

If you have previous experience and feel you meet the above criteria, please contact us.

Role - Resource/Studio scheduling Manager

Location/Type – London
Pay - £30k - £45k
Type - Full Time
Ref - ARTOJRM01

My client is a leading creative digital agency.  They work with some of the world's biggest brands and technology players, including Google, YouTube, GE, American Express, Facebook, Cisco, The NSPCC and Virgin.  They have a strong social culture and a fun, modern approach to the workplace environment.

They are looking for a Resource Manager that can successfully manage studio resources at various stages of the project lifecycle by working closely with the Finance Director, Project Managers and Head of Departments, ensuring all human resources are being scheduled efficiently, effectively and profitably. The Resource Manager must carefully balance the skills of the individual, the needs of the client, and the procedures of the agency and have the ability to lead manage and motivate all members of the studio.

Key skills and responsibilities

  • 3-4 years' experience as a Resource Manager within a digital agency environment.
  • Knowledge of resource management systems and processes.
  • Excellent relationship and leadership building capabilities.
  • Excellent knowledge of web development processes.
  • Excellent commercial acumen and an ability to understand the agency's business.
  • Excellent understanding of Microsoft office software.
  • Ability to effectively match studio resources to client demand.
  • Management of resource constraints and identifying and resolving any future problems.
  • Carefully balance the personal wellbeing of the studio and commercial needs of the client
  • Management of the migration of resources in and out of projects.
  • Identify and escalate the need for contractors and organise contractor engagements.
  • Work with the HoD’s and HR to ensure the new starter process and induction procedure is carried out with contractors.
  • Accurate planning and scheduling of studio resources.

The right Resource Manager will be extremely disciplined with a can do attitude, and the ability to hit the ground running and actively contribute to the company culture, working independently as well as in a team environment.

If you have exceptional interpersonal, planning, analytical and organizational skill, work well under pressure and have excellent written & verbal communication skills, please apply.

Role - Office Junior in Fashion

Location/Type – London
Pay - £16k - £17k
Type - Full Time
Ref - ARTOJTOG01

Our client is a wonderful fashion catalogue company based in central London.  They are looking for a bright eager junior/runner to help with all the administrative duties, including answering the phones, filing, faxing, post, general errands.  It is a fantastic opportunity for the right person to join a great company that will offer progression.  The company is a fun, down to earth, sociable one and has a very low turnover of staff.  Please get in touch if you are interested in getting into fashion and you are hardworking, well spoken and energetic!

Role - Junior PA
Location/Type – London/City
Pay -  £30k - £38k
Type - Maternity Cover - Perm
Ref - ARTJPA01

Our client is an international bank with offices in Dubai and London.  They require a junior PA/Team Secretary with no more than 4 years experience.  It is essential that you have good audio typing skills.  This is a maternity contract starting in May and ending in Jan 2013, although if the person does really well they are willing to keep them on permanently.  Ideally you should have a few years international financial PA secretarial experience but would like to further develop your skills.  You should be analytical, able to use your own initiative.  You must be able to work independently as this is a small office and you may be left on your own at times.  You must be professional and discreet to deal with confidential matters.  Arabic language skills would be an advantage but not essential. Get in touch for more info - joanna@artemis-recruitment.co.uk

Role - Creative Solutions Sales Executive
Location/Type – London
Pay -   £26-£30k + team bonus
Type - Permanent
Ref - ARTCSSE

A London based magazine house require a Creative Solutions Sales Exec to work across a portfolio of monthly titles, offering print and digital advertising solutions to new and existing clients. You will be able to sell face to face and over the phone, secure a number of targeted appointments a week, understand a brief and be able to communicate effectively with various teams from editorial, web developers  and designers and delivering projects to clients satisfaction. Face to face pitching experience also required.

Role - PA/Team Assistant
Location/Type – London/ Market Research
Pay - £23,000
Type – Permanent
Ref ARTPAMR01

A highly organised PA /Team assistant is required to provide administrative support to the Managing Director at this leading Market Research company - admin@artemis-recruitment.co.uk

Temporary Roles

Role - Finance Officer, Corporate services
Location/Type – London
Pay - £30k pro rata
Type - 4-6 month contract
Ref - ARTOJFO01

A finance officer is required to manage and monitor all financial aspects of UK Premises and provide some administrative assistance to Head of Corporate Services within an international banking environment.

Main Objectives

  • Process all invoices for payment
  • Analyse ongoing expenditure and compare to targets on a monthly/quarterly/annual basis
  • Assist with compilation of annual Plan
  • Manage and monitor internal allocations to business units
  • Assist with compilation and charging of monthly occupancy costs
  • Monitor and manage ongoing premises accruals
  • Assist with compilation and charging of monthly print room costs
  • Support contract managers with analysis of contract expenditure/charging
  • Prepare and submit monthly/quarterly invoices to tenants
  • Assist with administration of some aspects of Premises as directed by Head of Corporate Services, especially where there may be a financial impact.

Skills / Knowledge Required

  • Knowledge of basic financial concepts (P&L, balance sheet, accruals, etc)
  • Knowledge of financial systems and procedures
  • Solid IT knowledge (Excel and Word essential, Access preferred)
  • Good communication skills
  • Attention to detail

If you have 2+ years experience of managing finances in a premises/facilities department, please apply.

Role - Roadshow Coordinator - Team PA
Location/Type – London/
Pay - £35k - £40k
Type - Temp/Contract (maternity leave)
Ref - ARTOJRC01

A resilient team player is required to provide full secretarial and administration support to the Equity Markets Desk.Work as part of the Trading Floor Admin Team to provide cover when required.   Working on Events within Banking as well as admin/PA support within Banking.

Role requirements:

·Co-ordinate indepth roadshows in their entirety

·Book travel, accommodation, restaurants for both staff and clients

·Arrange cars in each roadshow city/ provide daily updates to car companies

·Download CRM meeting schedule to Word and ensure ALL information up to date at all times

·Monitor changes/updates, out of hours where necessary, to capture changes/flight delays

·Process indepth and day to day expenses

·Arrange/outsource Roadshow print jobs in timely manner

·Extensive Diary management for Head of Equity Markets

·Arrange business travel, cars, restaurants etc etc

·Arrange & assist in corporate events e.g. Wimbledon

·Schedule internal/external meetings, seminars and conferences

·Prepare presentations on PowerPoint

·Update CRM

·Breakdown/recharge of Invoices

·Advanced PowerPoint and Word for Windows, intermediate Excel

·Articulate and good communications skills both in person and on the telephone

·Flexibility with regards to working hours and willingness to work overtime when required

·Good prioritisation and organisational skills

·Ability to work under pressure and to meet deadlines

·Dealing room experience required

·Salesforce/CRM experience required

·Concur experience required

 

Role- Receptionist
Location/Type – London
Pay- £8-£10
Type- Temporary
Ref- ARTREC11002

Receptionists required for temporary roles across London. You will be polished, well spoken, able to handle a high volume of calls and deal with even the most difficult of clients with your excellent customer service skills and bubbly personality. Ability to use a variety of switchboards. Mitel users greatly needed! - admin@artemis-recruitment.co.uk

Role- Administrator
Location/Type – London
Pay- £8-£10
Type- Temporary
Ref- ARTADM11003

Temporary Administrators are required for various companies across London. You will be highly organised, possess great computer skills and have a keen and proactive, team playing nature, also be able to act independently and work on your own initiative. Intermediate Office and at least 40 wpm - admin@artemis-recruitment.co.uk

Role- Secretary/PA
Location/Type – London
Pay- £10-£17
Type- Temporary
Ref- ARTSEC11004

Temporary speedy secretaries / PA's required for a number of companies in various sectors throughout London. Ideally you will have 55 wpm, audio, take minutes and Intermediate Microsoft Office. Also be highly organised and adaptable - admin@artemis-recruitment.co.uk